information notice for customers suppliers

LE OFFICINE RIUNITE - UDINE S.P.A. wishes to inform you that Regulation (EU) 2016/679 ("GDPR") provides new rules on the Processing of personal data, ensuring the protection of persons and other subjects.
Article 5 of the GDPR provides that such Processing must be based on the principles of lawfulness, correctness, transparency and the protection of confidentiality and rights.
Pursuant to Article 13 of the GDPR we therefore provide the following information:

DATA CONTROLLER
The Data Controller is LE OFFICINE RIUNITE - UDINE S.P.A., with registered office in VIA S. CATERINA 35, 33030 Basaldella di Campoformido (Udine), Italy, who can be contacted by e-mail at or by telephone at +39 0432 563911.

DATA PROTECTION OFFICER (DPO)
In conformity with GDPR Articles 37 and following, the Company’s Data Protection Officer is ONEMORE S.R.L. (contact person Ilaria Galante), with offices at Via Carnia 1, Rodeano Alto, Rive D'Arcano (Udine), Italy, who can be contacted by e-mail at or certified e-mail .

PERSONAL DATA PROCESSED
By the term Data we mean the information related to individuals and processed by our Company for the stipulation and execution of the contractual relationship with its customers/suppliers, such as information concerning the legal representative that signs the contract in the name and on behalf of the customers/suppliers, as well as employees/consultants of the customer/supplier involved in the contractual activities.
Data pertaining to special categories of information may also be processed in accordance with the provisions of regulations on workplace health and safety. The Data may also include any judicial data contained in public databases.

PURPOSES OF THE PROCESSING
Purposes connected with the establishment and execution of the contractual relationship between our Company and its customer/supplier;
Fulfilment of administrative-accounting requirements;
Fulfilment of obligations provided for by law or regulation, by European Community legislation, or by the order of a public Authority;
Ascertaining, exercising and/or defending the Company's rights in court.

PERIOD OF DATA STORAGE
The data will be stored for the duration of the contractual relationship and subsequently for 10 years, or as otherwise provided by law in force at that time, without prejudice to longer or specific periods provided for by laws and regulations applicable in the sector or useful for any defence of the Company in court. In the event of legal disputes, the data will be stored for the entire duration of such disputes and until the time limit for appeals has been exhausted.
Once the above-mentioned storage terms have expired, the data will be destroyed, erased or made anonymous, according to the technical procedures of erasure and backup that are current at that time.

LEGAL BASIS OF THE PROCESSING
The processing activities are necessary for the execution of a contract, or are necessary to fulfil a legal obligation to which the data controller is subject. At any time, the interested party may ask the Data Controller to clarify the objective legal basis for the processing of their data.

PROVISION OF DATA
The provision of Data is obligatory, as it is strictly necessary in order to carry out the above-mentioned purposes; therefore, failure to provide data will make it impossible to carry out and achieve these purposes.

DATA RECIPIENTS
The Data may be communicated to external subjects operating as autonomous Data Controllers or Data Processors appointed by the Data Controller pursuant to Article 28 of the GDPR. These include, by way of example: Public Bodies, Public Authorities, Consultants and service providers in various capacities.
At any time, the complete list of Data Recipients and Data Processors appointed by the Data Controller can be requested from the registered office of the Data Controller.

PERSONS AUTHORIZED TO PROCESS DATA
The Data may be processed by employees of the company departments responsible for pursuing the above-mentioned purposes, who have been expressly authorized to do so and have received adequate operating instructions.

TRANSFER OF PERSONAL DATA
Pursuant to GDPR Articles 44 and following, some of the Subject’s personal data may be communicated to recipients and Processors (the latter duly appointed by the Data Controller) based in non-European Third Countries, always according to principles of lawfulness, fairness, transparency and protection of the data subject’s confidentiality.

RIGHTS OF THE INTERESTED PARTY; LODGING A COMPLAINT

With regard to personal data, the interested party may exercise the rights provided for in GDPR Articles 15 and following, including: 
Right of access (Article 15) – the right to obtain confirmation from the Data Controller on the existence of processing of personal data concerning themselves, and, in the case that such processing exists, to obtain access to the data and to certain information regarding these (explained in more detail in GDPR Article 15). Right to rectification (Article 16) – the right of the interested party to modify their data if they are inaccurate. Right to erasure (Article 17) – the right of the interested party to cancel their data in the possession of the data controller when, for example, the consent to treatment is revoked, or the purpose pursued has been reached, or when it is unlawful; obviously it may not always be possible to fulfil the request for cancellation, for example when the data are needed to fulfil a legal obligation or are necessary for the defence of a right in court. Right to object (Article 21) – the right to object to the processing is granted when the legal basis of the objection is a legitimate interest of the data subject or the performance of a task of public interest; this right too has limits, as there may be cases where the legitimate interest of the data controller prevails over that of the data subject (in which case it will be fundamental to establish the right balance), or the treatment is necessary for a task of public interest or the establishment, defence or exercise of a right in court. Right to data portability (Article 20) - where processing is based on contract or consent, the data subject may request the provision of their personal data in a structured and machine-readable format (json, xml, csv); this right applies only to data provided spontaneously, and not to inferred or derived data. Right of revocation (Article 7) - in the event of signing any form of consent to the processing required by the Data Controller, the interested party may revoke such consent at any time, without limiting any obligations stipulated by the laws in force at the time of the requested revocation. 
The data subject has the right to lodge a complaint with the competent supervisory Authority in the European Union member State in which they normally reside or work, or in the State in which the alleged infringement took place.
All of the aforementioned rights may be exercised by sending a request to the Data Controller through the contact channels indicated in this notice.

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PRIVACY POLICY

In compliance with the obligations arising from European Community legislation (European regulation 2016/679, GDPR and subsequent amendments), this site respects and protects the privacy of visitors and users, making every possible and proportionate effort not to infringe their rights.

This privacy policy applies only to the online activities of this site and is valid for its visitors/users. It does not apply to information collected through channels other than this website. The purpose of the privacy policy is to provide maximum transparency regarding the information that the site collects and how it is used.

LEGAL BASIS OF THE DATA PROCESSING

This website processes data on the basis of consent. By using or consulting this site, visitors and users explicitly approve this privacy policy and consent to the processing of their personal data for the purposes and according to the means described below, including any disclosure to third parties necessary for the provision of a service.

The provision of data is optional, and therefore also the consent for gathering and processing the data. The user can deny consent, and at any time can revoke consent already given (using the Contacts link at the bottom of the page).

DATA COLLECTED AND PURPOSES

Like all websites, this site uses log files that store information automatically collected during user visits. The information collected could be as follows:
Internet protocol (IP) address; Type of browser and parameters of the device used to connect to the site; Name of the Internet service provider (ISP); Date and time of the visit; Webpage of visitor origin (referral) and exit; Number of clicks.

The information described above is processed automatically and collected exclusively in aggregate and anonymised form, for verification of the proper function of the site and for security reasons. Such information will be processed in conformity with the legitimate interests of the data controller.

For security purposes (spam filters, firewalls, virus detection), automatically recorded data could also include personal data such as the IP address, which could be used in accordance with applicable laws for purposes of blocking attempts to damage the site or cause damage to other users or other harmful or criminal activities. Such data are never used for the identification or profiling of the user, but only for the protection of the site and its users, and are processed pursuant to the legitimate interests of the data controller.

In the case of specific services requested by the user, the site detects and records some identification data of the user, including the email address. These data are understood to be voluntarily provided by the user at the time of their request for service (request for information). By submitting a request for information, the user accepts the privacy policy and consents that the content entered may be freely disclosed to third parties for the purposes stated.

The data received will be used exclusively for the provision of the service requested and only for the time necessary for such purpose.

The information that users of the site choose to make public through the services and means made available to them are provided by the user knowingly and voluntarily, exempting this site from any liability for any violations of laws. The user is responsible for verifying that they have permission to enter third-party personal data and any content protected by national or international laws.

The data collected by the site during its operation are used exclusively for the purposes described above and kept for the time strictly necessary to carry out the activities specified. In any case, the data collected by the site will never be provided to third parties, unless by reason of a legitimate request from the legal authorities and only in cases provided by law.

Data used for security purposes (blocking attempts to damage the site) are kept for a maximum of 45 days.

PLACE OF DATA PROCESSING

The data collected by the site are processed by the Data Controller, LE OFFICINE RIUNITE - UDINE S.p.A. located in Via Santa Caterina 35, Basaldella di Campoformido (UD), Italy, and are managed only by technical staff authorised for this purpose or by persons responsible for occasional maintenance operations.

data transfer to non-eu countries

This site may share some of the data collected with services located outside the European Union. Such transfers are authorised on the basis of specific decisions of the European Union and the European Data Protection Supervisor, in particular Decision 1250/2016 (Privacy shield), meaning that no further consent is required.

security measures

The present site processes user data in a lawful and correct manner, using appropriate security measures to prevent unauthorized access, disclosure, modification or unauthorised destruction of data. The processing is carried out by means of computer and/or telematic tools, with organisational methods and with logic strictly related to the purposes indicated. In some cases, in addition to the data controller, other classes of employees involved in the organisation of the site (administrative, sales, marketing or legal staff, system administrators) or external parties (such as providers of technical services, couriers, hosting providers, information-technology companies, communication agencies) could have access to the data.

USER RIGHTS

Pursuant to the European Regulation 2016/679 (GDPR) and national legislation, the User may exercise the following rights, in the manner and within the limits provided by current legislation:

Receive confirmation of the existence of personal data concerning the user (right of access);
Know the origin of the data;
Receive intelligible communication;
Receive information concerning the logic, methods and purposes of processing;
Request the updating, rectification, supplement, erasure and transformation of the data in anonymous form, as well as the blocking of data processed in violation of the law, including in the cases of data no longer necessary to achieve the purposes for which they were collected;
Receive, in cases of processing based on consent, the data provided to the data controller in a structured format commonly used by electronic devices and readable by a data processor, at the sole cost of the medium used for transmission;
Complain to the Supervisory Authority (Authority for Protection of Personal Data);
More generally, to exercise all rights that are recognized by the current provisions of law.

Requests should be addressed to the Data Controller or the Data Protection Supervisor.

Where data are processed in accordance with the data controller's legitimate interests, the rights of data subjects concerning processing are nevertheless guaranteed (except for the right to portability, which is not provided for in the rules), in particular the right to object to the processing, which can be exercised by sending a request to the data controller.

DATA CONTROLLER

The data controller is LE OFFICINE RIUNITE – UDINE S.p.A., with legal headquarters in Via Santa Caterina 35, Basaldella di Campoformido (UD), Italy, who can be contacted by telephone at +39 0432 563856 and by email at oru@oru.it
The Data Protection Officer is ONEMORE s.r.l., Via Carnia 1 - Rive d’Arcano (UD).

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